FIRGROVE MUTUAL WATER COMPANY

Regular Meeting Minutes

Date: 09/20/2011        Time: 6:00 p.m.

1. I.                   Call to Order and Roll Call: M. Hinds called the meeting to order at 6:03 p.m. Board Present: S. Salmon, S. Williams, N. Donovan, M. Hinds, and H. Keith. Staff Present: L. Jones, L. Triplett, and L. Horton.

1. II.                Approval of 08/16/2011 Minutes:  M. Hinds called for a review of the 08/16/2011 meeting minutes. N. Donovan moved to accept the minutes as written. S. Salmon seconded the motion. Motion passed 5 to 0.

1. III.             General Correspondence and Articles: None.

1. IV.             Action Items:

1. A.    Columbia Bank CD – L. Triplett distributed signature cards for a short-term investment assigned to Pierce County for the Bunyan Water Main project reclamation.
2. B.     Quality Controls – L. Jones provided information on a proposal from Quality Controls for programming and security work associated with the Zone 2 Reservoir. This expanded contract scope would allow Firgrove to work directly with Quality Controls. The cost is estimated to be approximately $70,000 due to the complexity of the work. S. Williams moved to authorize staff to negotiate and execute a contract of up to $70,000 with Quality Controls. H. Keith seconded the motion. Motion passed 5-0.
3. C.    ADT Contract – L. Jones presented a proposal from ADT for work to be done associated with the Zone 2 Reservoir. After discussion, staff requested authorization to execute a contract not to exceed $10,000. S. Salmon moved to enter into a contract with ADT for up to $10,000. N. Donovan seconded the motion. Motion passed 5-0.

1. V.                Staff Reports:

1. A.    Finance:

• Cash Sheet – L. Triplett discussed cash sheets and asked for related questions. There were no questions regarding the cash sheets.

1. B.     Operations:

• Bunyan Water Main – L. Horton reported that Pierce County issued a permit and approved plans for the Bunyan Water Main on September 14^th. The project can be completed using Firgrove’s equipment plus a rented excavator. The project was started September 19^th in the lower parking lot and is moving forward with the intention to finish before heavy rains start.
• Zone 2 Reservoir – L. Horton gave an update on the Zone 2 Reservoir project and distributed recent photographs. The project is moving fast as the final siding ring has been placed. The roof will be placed as soon as the trusses and truss stirrups have been welded in place, and the outer stairway has been completed. The water mains are 99% in, connected to the pump house, and have passed pressure checks and water bacteria testing. The pump house foundation has been poured, electrical completed, the generator set, and the trusses for the roof are on site. The remote telemetry unit panels are almost complete and programming has begun.
• Springfield – The Springfield development had two main breaks since the last Board meeting. Though one leak was minor, the other was quite large and had utility issues.

1. C.    Administration:

• Fluoride – L. Jones informed the Board that water fluoridation is being revisited by the Tacoma Pierce County Health Department.
• Leak Adjustment – L. Jones presented a leak adjustment request from Hidden Glen Mobile Home Park. The leak had gone on for several months before it was located and repaired. The adjustment request covers several billing periods. Policy allows for two billing cycles to be eligible for adjustment. The Board directed Firgrove staff to apply existing policy in evaluating Hidden Glen’s request.

1. VI.             Informational Items:

1. A.    WASWD Conference: L. Jones informed the Board that he would be attending the Washington Association of Sewer and Water Districts conference from 9/27 – 9/30 in Wenatchee.

1. VII.          Executive Session:  The Board went into Executive Session at 7:05 p.m. and concluded the Executive Session at 7:21 p.m.

1. VIII.       Adjournment and Next Meeting: The next Board meeting will be Tuesday, October 18, 2011, at   6:00 p.m. The Board meeting for the following month is set for Tuesday, November 15, 2011, at 6:00 p.m. S. Salmon moved to adjourn the meeting at 7:25 p.m. S. Williams seconded the motion. Motion passed 5-0.

1. IX.             Pending Items: Nothing added, subtracted, or changed.

1. X.                Board Committees: Nothing added, subtracted, or changed.