FIRGROVE MUTUAL WATER COMPANY

Regular Meeting Minutes

                                                     Date: 7/13/2010                  Time:   6:00 p.m.

I.          Call to Order and Roll Call. H. Keith called the meeting to order at 6:00 p.m. Board Present: S. Salmon, N. Donovan, S. Williams, H. Keith, and M. Hinds. Staff Present: L. Jones, L. Triplett, and L. Horton.

II.        Approval of 6/22/2010 Minutes: H. Keith called for review of the meeting minutes. S. Williams moved to accept the minutes as written. S. Salmon seconded the motion. Motion passed 5 to 0.

III.       Resident/Customer Comments: L. Jones introduced Mr. Carl Vest, who had contacted Firgrove to report that he planned to write an article for the Puyallup Herald in the near future about the history of water on South Hill. Mr. Vest is a member of the South Hill Historical Society. Mr. Vest was given contact names of previous Board members/staff who could answer historical questions regarding the company. Mr. Vest will work with L. Jones in drafting and finalizing the newspaper article before publication.

IV.       General Correspondence and Articles: L. Jones shared an e-mail from staff Linda McNally thanking the Board for the plant sent in remembrance of her brother-in-law.

V.        Action Items:

A.  Rebate Program – L. Jones distributed and reviewed the Appliance Rebate Program that explained potential benefits and required procedures to participate in the program. The goal of the program is to save water to distribute to future customers. This is a first come, first serve program until the budgeted allowance for the program is spent. S. Williams moved to adopt Firgrove’s Water Saving Appliance Rebate Program as written. M. Hinds seconded the motion. Motion passed 5 to 0.

B.  Leak Adjustment Policy – L. Jones distributed a Leak Adjustment Policy that the Board had requested staff to consolidate from two previous policies. After review and discussion of the policy, S. Williams moved to approve the Firgrove Mutual Inc. Leak Adjustment Policy as written. S. Salmon seconded the motion. After further discussion, motion passed 5 to 0.

VI.       Staff Reports:

1. A.    Finance:

• Cash Sheet – L. Triplett called for questions regarding the Cash Sheet. H. Keith noted a loss in mutual fund investments. L. Triplett reported that the loss was due to the declining market.

1. B.     Operations:

• NIMS Training – L. Horton reported that six staff attended the NIMS Training conducted by Pierce County. The classes were the first level of classes for the training and staff from each department attended. To date, ten staff has received some level of NIMS Training. The goal is that all staff will eventually attend NIMS Training. This training prepares staff for emergencies.
• Well #6 – L. Horton reported that Well 6 is currently being rehabilitated. Staff and a new drilling subcontractor brushed the casing and air lifted the debris found in the well. A new pump has been ordered and should be in place within the next two weeks. The QI for this well is 60 gpm and once the well is back up and running, L. Horton will report to the Board the actual QI realized.
• Sanitary Survey – L. Horton reported that on July 29, 2010, the Department of Health (DOH) will be conducting a sanitary survey of the company. The last survey was done in May 2005. DOH will be reviewing documentation, inspecting well sites, checking cross connections, etc. L. Horton will report the results of the survey at the next Board meeting.
• Main Break Assistance – L. Horton reported that staff attended to a main break in the vicinity of a Board member’s home, M. Hinds. Staff was shorthanded that day, and M. Hinds assisted by getting lunch for the staff present. L. Horton thanked M. Hinds for his gesture of hospitality.

1. C.    Administration:

• Cross Connection Test Policy – L. Jones asked the Board to be thinking about the current Cross Connection Test Policy, which is difficult and time consuming for staff to administer and not as effective as it could be. Staff has ideas of a change to that policy, which L. Jones is currently evaluating. L. Jones will bring a proposal to the Board at a future meeting.

1. D.    Board:

Banking Security – S. Salmon reported a concern about banking industry security measures.  Staff will discuss concerns with banks at which Firgrove holds accounts.VII.  Informational Items: None

VIII.    Executive Session: The Board began an Executive Session at approximately 7:20 p.m. to discuss personnel issues. The Executive Session concluded at 7:36 p.m. and normal business resumed to adjourn the meeting and no action was taken.

IX.       Adjournment and Next Meeting: The next Board meeting will be Tuesday, August 10, 2010, at 6:00 p.m. The Board meeting for the following month was tentatively set for Tuesday, September 21, 2010. S. Salmon moved to adjourn the meeting at 7:37 p.m. and S. Williams seconded the motion. Motion passed 5 to 0.

X.        Pending Items: Nothing added, subtracted, or changed.

XI.       Board Committees: Nothing added, subtracted, or changed.